Businesses generate large quantities of paperwork. To function properly, they must manage this paperwork and ensure documents can be found when needed. The signing of a contract takes time and uses valuable resources. For this reason, many companies turn to digital signature technology for help in streamlining operations.
Doing so provides them with a faster solution that benefits all parties involved in the transaction. What do business owners need to know about this technology, and why should they consider investing in an e-signature API?
Digitized Contracts
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Humans live in a digital age. Transactions frequently occur completely online with the two parties never meeting face to face. As a result, many people consider paper contracts as a relic of the past. Most printed materials now arrive in a person’s email inbox rather than their mailbox at home, and contracts and other critical documents should do the same.
People may be hesitant to make use of electronic signatures, as they believe they aren’t secure. Who is to say the person signing the document actually has the legal authority to do so? However, thanks to advances in technology, this concern has been eliminated.
With the help of cryptographic processes, a person can ensure the signer has been identified and is authorized to sign the document. Furthermore, once a document has been signed digitally, it cannot be altered by either party to the transaction. The document will hold up in a court of law thanks to these safeguards. For this reason, many companies are choosing to make use of an e-signature API in their daily operations.
Speed and Efficiency
Individuals find the use of a digital signature API allows them to complete more work in less time. They benefit from the ability to obtain signatures electronically and the application programming interface ensures they don’t need to move between programs to achieve this goal.
Today, manufacturers offer application interfaces designed for specific industries. Some programs function independently and require users to re-enter master data. However, other programs integrate with exiting business tools to reduce the user’s workload.
Customization
In addition to providing unique application interfaces for specific industries, manufacturers now provide users with custom tools built into the programs. The user won’t need to have several systems up and running at the same time. They can alter the look of different documents based on who will be signing the paperwork.
Automation
Companies often find there is a significant delay between the creation of a document and its conclusion. The delay may be due to data placed in the document, as different programs might be used when transmitting this data. Printing costs drive up the price associated with the transaction and can lower a company’s bottom line. Furthermore, the company must rely on an outside source for the delivery of the document. These concerns are eliminated when document exchanges are automated.
Companies can exchange documents in seconds with the use of a digital signature API. Once the document has been drawn up, the creator sends it to the appropriate party to be signed. Thanks to authentication features built into these programs, the process only takes a matter of minutes from start to finish. Companies, however, should test the process before taking it live.
Every company needs to consider making use of digital signature technology. The use of this technology simplifies life for all parties involved in the transaction, which customers are sure to appreciate. Companies find they save valuable time and money when they make use of this option, so everybody wins. Learn more about digital signature technology today to see if it is right for your organization.
