Are you moving your business to a new office? Perhaps you have outgrown your current space and need something bigger? Maybe you are embracing remote work and deciding to downsize? Regardless of the situation, there is one big challenge you are facing: an office relocation.
This move is not something you can underestimate. Without the right strategy, it can prove to be a stressful, time-consuming, and costly process. This is the last thing you want – the longer it takes to complete the move, the longer your business will be offline.
To prevent this from happening, and to maximize the chances of a smooth, efficient move, here are five tips for your office relocation.
1. Plan early
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There’s no point leaving everything until the last minute. Do this, and those stress levels will go into overdrive. One of the most important steps when completing an office relocation is to plan everything early.
A detailed plan can help with deciding on the optimum moving date, your budget, how to transport your office equipment safely, and so on. The more preparation put in; the fewer unexpected surprises will crop up to scupper your move.
2. Inform your employees
Telling your employees about the move to a different office isn’t simply the courteous thing to do. It is essential they understand the office relocation and what this entails.
For instance, if you are moving to the other side of the city, this can present transportation issues for workers. There could also be new building rules to consider, parking options, and so on, which everyone has to be aware of before the move.
3. Use a portable storage container
You need to transport your office furniture and equipment to your new space. There are various ways in which this can be done. Due to its convenience and cost, one option that’s growing in popularity is the portable storage container.
Say you operate in Bend, Oregon, BlueBox Storage offers competitive Bend storage container pricing, allowing you to hire the right storage solution for your office items. The container arrives, you put in what you want to take with you, and this can be stored away until you complete the move.
4. Leave behind what’s not needed
Now you don’t have to stick everything in the portable storage container. In fact, this is the perfect opportunity to do a bit of spring cleaning.
Unnecessary files, obsolete equipment, furniture that’s seen better days – all of this can be removed in some way. While you’ll want to destroy old files, you might decide to donate or sell other unwanted items.
5. Update your address
This isn’t just on your website. You need to update your address across the board. Business cards, social media platforms, letterheads – every marketing material you use should immediately start to feature your new address.
Not only that, but you have to let everyone you do business with know about the address change. This includes your suppliers, customers, utility providers, and so on.
