Portable Document Format or PDF a file format is used to present electronic documents dependent on anything used to create or view them. There are now barely computer users who do not use transferrable files in paper format. Know about the Benefits of Converting Word to PDF Files. When you don’t know the features of this format, it’s time to learn. Read on to appreciate how this format works and benefits its users.
The proper accessibility that enables it to be viewed on a wide range of operating systems and platforms is one of the critical advantages of files in PDF forms. Let us explore this and other various benefits in detail when you use PDF format to get deeper appreciation and insight. Here are the five best advantages that PDF documents can offer you.
Right mobility and portability
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Admit it; you can’t afford to remain behind, with people moving their operations to mobile devices such as smartphones and tablets. Online Word to PDF converter is what the majority uses because it is easy to access files from the latter at no extra cost. Word files, then again, may require special apps that cost a pretty penny and do not support many features because they are not from MS.
There will be no problems opening or reading different PDF files if you have the required app, which is available online or on any gadget for free. Any of the free tools for reading PDF files, such as Adobe Acrobat Reader, can be used by users to read any file whenever and wherever they want. Unlike word docs, most gadgets do not have a pre-downloaded app to view them.
Preserved visual elements
One of the key reasons authors use a word to PDF converters is that word files do not maintain their formatting when opened on a different computer. MS Word automatically reformats documents according to the setting of the word processor. When the same machine is used but uses a different printer type, users may still lose the formatting.
But users can convert their word file to PDF to keep the document’s elements intact before printing or sharing. This format cleverly preserves all the visual elements, including the images, graphics, and texts intended for the file, before converting it from word to PDF. They can effortlessly convert all their created Word to PDF with an online conversion tool for free.
PDF formats supports interactive functions (non-text elements)
PDF capably supports numerous non-text functions such as file attachments, hyperlinks, images, videos, songs, and text notes. Users can also easily integrate shared elements into other files to import, or export data once demanded by merely using copy-paste functions, which many authors know-how. Users can easily do this too online using tools offered for free.
As for Word files, the old versions of the MS Word program do not support interactive media, and, worst, they can’t open files generated in new versions correctly. When opened in older versions, scripts in Word 2010 files typically lack spaces, or the fonts are not retained. The format of PDF files is in contrast, enabling users to open files irrespective of the version.
PDF formats support high-level data encryption
It doesn’t matter what users do in life. Everyone must be handling some confidential details on files at work or for personal purposes. With that, everyone requires password-protected files. So far, only PDF formats support data encryption, assuring users that prying eyes are kept away from their sensitive, confidential records.
PDF also provides a safe solution to data transmission over the net and, if felt needed, users can configure access levels. In PDF, the digital signature acts to verify its validity. Because your records’ level of protection is high, you may be less concerned about losing your data to a third party. The security of your documents can not be intimidated by viruses or malware.
File compression permitted
Another significant benefit of converting word to PDF format is that high-quality files are reduced to relatively small file size. That’s ideal for saving space on your hard drive, mainly if you work with limited storage resources as PDF allows compression of files from a raw data file that has been created.
This is mainly helpful in files with graphical elements. PDF files may attain compression points anywhere from 2:1 pressed down to 8:1 hence, the file is more abridged in size yet without sacrificing its quality or removing contents. This benefit allows users to share their files easier and faster.
Takeaway
True that one of the most common word processors around in MS Word. But due to the facts, we shared, even its most devoted users take advantage of online file converters to build PDF versions when submitting such data such as bills or handouts. So don’t just take the back seat; use a free online converter like Gogopdf to learn how to convert Word to PDF format.
