Are you struggling with outdoor event planning? We have the answers to all your questions.
When it comes to the new era of gatherings, outdoor events pose less risk than indoor. Although you’ll need to limit the size and consider social distancing, you can throw a party that’ll be safe and fun. In addition to CDC guidelines, there are some other things you should do about event planning.
Stop stressing about how to do it and use our advice to start planning. This brief guide covers everything you need to know.
Here’s how to plan an outdoor event that’ll have guests begging for an encore.
Get Your Permits, Insurance, Equipment, and Staff in Check
Table of Contents
First thing’s first, find out what’s required for your type of event. You may need permits or insurance to avoid getting shut down or fined. Prepare your equipment, Wi-Fi, and staff for the setting and guest count.
Book the Right Venue
Outdoor venues are hard to come by unless you’re willing to work with them. Talk to the best venue in advance to find out what their outdoor setting offers and if they’re within budget. Some may help plan the event, offer catering, or have bathrooms for guests.
Plan Around the Weather
Check the average weather around the date of your upcoming event. You should also consider checking the farmer’s almanac for what the season is expected to bring to your season. If you’re still worried, consider renting tents and heaters or AC units to avoid weather complications.
Book Vendors or Entertainment
If you’re going to want food, beverages, and entertainment at your outdoor event, you’ll need to start negotiating early on. Find out if they’re available on the date, how much they charge, and what they offer for those prices. Don’t forget to tip the entertainment industry professionals!
Set Aside Emergency Funds
When you’re planning your budget, it’s important to have emergency funds. This helps plan for the worst-case scenario and unforeseen circumstances. If you don’t dip into the emergency funds, you’ll have more money to throw at the next event.
Send Invites or Sell Tickets Ahead of Time
Once you’ve booked your venue, it’s time to let guests know about the upcoming event. Send invites a few weeks to a few months in advance. If you’re selling tickets, you should consider sales in the months leading up to it.
Outdoor Event Must-Haves
Don’t forget to plan the less exciting details. The following are outdoor event must-haves.
- Hand washing stations
- Sanitizing and cleaning schedule
- Free masks or instant covid tests
- Trash cans
- Bathroom access
Not only are these things important to have, but some are also required for permits. If you don’t have bathroom access, you’ll need to click for more information about porta potty rentals.
Start Planning Today
It’s time for you to plan an occasion worth attending. Use what you read here to improve your outdoor event planning strategy.
We feature the top business, lifestyle, and beauty content on our website. Explore our blog for the best advice and valuable resources.
