The Brief Guide That Makes Planning an Outdoor Event Simple

Are you struggling with outdoor event planning? We have the answers to all your questions.

When it comes to the new era of gatherings, outdoor events pose less risk than indoor. Although you’ll need to limit the size and consider social distancing, you can throw a party that’ll be safe and fun. In addition to CDC guidelines, there are some other things you should do about event planning.

Stop stressing about how to do it and use our advice to start planning. This brief guide covers everything you need to know.

Here’s how to plan an outdoor event that’ll have guests begging for an encore.

Get Your Permits, Insurance, Equipment, and Staff in Check

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First thing’s first, find out what’s required for your type of event. You may need permits or insurance to avoid getting shut down or fined. Prepare your equipment, Wi-Fi, and staff for the setting and guest count.

Book the Right Venue

Outdoor venues are hard to come by unless you’re willing to work with them. Talk to the best venue in advance to find out what their outdoor setting offers and if they’re within budget. Some may help plan the event, offer catering, or have bathrooms for guests.

Plan Around the Weather

Check the average weather around the date of your upcoming event. You should also consider checking the farmer’s almanac for what the season is expected to bring to your season. If you’re still worried, consider renting tents and heaters or AC units to avoid weather complications.

Book Vendors or Entertainment

If you’re going to want food, beverages, and entertainment at your outdoor event, you’ll need to start negotiating early on. Find out if they’re available on the date, how much they charge, and what they offer for those prices. Don’t forget to tip the entertainment industry professionals!

Set Aside Emergency Funds

When you’re planning your budget, it’s important to have emergency funds. This helps plan for the worst-case scenario and unforeseen circumstances. If you don’t dip into the emergency funds, you’ll have more money to throw at the next event.

Send Invites or Sell Tickets Ahead of Time

Once you’ve booked your venue, it’s time to let guests know about the upcoming event. Send invites a few weeks to a few months in advance. If you’re selling tickets, you should consider sales in the months leading up to it.

Outdoor Event Must-Haves

Don’t forget to plan the less exciting details. The following are outdoor event must-haves.

Hand washing stations
Sanitizing and cleaning schedule
Free masks or instant covid tests
Trash cans
Bathroom access

Not only are these things important to have, but some are also required for permits. If you don’t have bathroom access, you’ll need to click for more information about porta potty rentals.