Outlook is one of the communication tools used in a business. Primarily, it is designed to manage emails, but if you interact with this Microsoft product, you will appreciate that it manages other tasks such as calendars for task management. Any business may have its teams and employees subscribe to Outlook calendars for task management.
For end users to share calendars in Outlook, you need to manage the Office 365 calendar permissions appropriately. This is also the case for SharePoint users. But for now, let us focus on the Outlook admin calendar permissions.
How to Configure Outlook Admin Calendar Permissions
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Calendar permissions allow you to add new users to a group calendar and also change existing permissions. This enables the team to collaborate, book events, edit calendars, and do numerous other scheduling tasks in the process. As an admin, there are many approaches to this, but it is up to you to pick the most appropriate one. Here are some approaches that will help you with an Office 365 admin shared calendar.
- Add a new user – As an admin, you can provide calendar access to Office 365 by adding the user to the group calendar. After a successful addition, you need to navigate to the permission tab to give the user all relevant permissions. This includes the ability to view information when you are busy or away or even to create events and edit or delete the same.
- Change permission for users – Depending on what you want other team members to do in the calendar, you can alter the permissions as an admin. To set shared calendar permissions for Office 365, you will need to navigate to the permissions tab again. The Outlook admin calendar permissions changes are quite similar to those for a new user. So, follow the same procedures.
Popular Outlook Admin Calendar Permissions
The Outlook admin calendar permissions are essentially for two groups of users. The outside users such as the customers and suppliers and the inside users such as the team members and the employees. When setting up the Outlook admin calendar permissions, you should be mindful of this to set the right permissions. The VirtoSoftware blog post explains more about this, but we will also mention more.
By default, users from outside your organization should have no Outlook admin calendar permissions through selecting the “NONE” option. With this option selected, they can only view events but cannot make any changes to existing calendars, add events, or delete the calendar.
On the other hand, the “AUTHOR” option is recommended for the teams in your organization so that they can edit existing calendars and create new calendars. However, this will not allow them to delete because this requires even higher Outlook admin calendar permissions.
The owner of the calendar can, however, delete on top of all other rights of the author. If you find it useful, you can add a number of other rights with different capabilities such as contributor, reviewer, editor, or any other provided it is on the list. But you need to understand the details of the Outlook admin calendar permissions before doing this.
It is easy to set Outlook admin calendar permissions from a computer or a mobile phone because they have similar options. For eCommerce, this is one of the best strategies to operate a vibrant team that collaborates successfully.